Google Calendar

How do I create a Google Calendar for my member group?

If your group does not have a shared calendar yet you can create a new calendar.

  1. Open Google Calendar.
  2. On the left, next to Other calendars, click Add Create new calendar.
  3. Add the name of the calendar (for example, All Hands Meetings), a description, and time zone.
  4. Click Create calendar.
  5. On the left, click the name of your new calendar.
  6. If you want to share the calendar with a specific group of people, under Share with specific people:
    1. Click Add People.
    2. Add the email address of the group you want to share the calendar with. For example 'www@thalia.nu'. You can also add individual email addresses.
    3. In the permissions box, click the Down arrow and choose 'Make changes and manage sharing' (otherwise management access will be lost the moment your account will ever be deleted).
    4. Click Send.

Can you help me get access to a shared calendar?

No the Technicie does not have direct access to existing shared calendars. If you are a member of an existing group you can get access though by asking someone with existing access to follow these instructions.

  1. Sign in with your G Suite administrator account and open Google Calendar.
  2. Under My calendars, find the shared calendar.
  3. Point to the shared calendar and click More Settings and sharing.
  4. Scroll down to the Integrate calendar section and copy the Calendar ID (it will be long).
  5. Tell the new user to paste the Calendar ID into the Add a coworker’s calendar box and press Enter.
  6. The calendar then shows up in their Other calendars list.